Talent Coordinator

The posting, as Ivo Inc. wrote it

WHY JOIN IVO?

Contracts are the oldest business technology in human history. They allow us to collaborate: they define what we promise each other, how we work together, and what happens when things go wrong.

Ivo builds AI products that helps companies like Meta, Uber, IBM, Intel, DoorDash, Mitsubishi Electric, and Coinbase solve their most difficult contracting problems. We think that large language models have created an opportunity to fundamentally change how businesses collaborate with each other.

At Ivo you will work on challenging problems with colleagues who have high standards for each other, move fast, and care deeply about their craft.

THE OPPORTUNITY

Ivo is growing very aggressively, and hiring is at the center of that growth. We have 50+ open roles across GTM, Engineering, Product, and our international teams, and as Talent Coordinator you will be the only coordinator supporting all of them. You will own every piece of coordination behind Ivo's hiring engine: running scheduling end to end, keeping our ATS spotless, owning recruiting reporting, and constantly finding ways to make the process faster, more automated, and harder to break.

This role is more than an ordinary scheduling role. You will act as the executive assistant to every person who touches our interview process - candidates, interviewers, hiring managers, recruiters, and executives - so that every one of them shows up prepared and nothing slips through the cracks. This is one of the most demanding roles on the team, built for someone who is energized by owning the work completely and does not stop until it is done.

WHAT YOU'LL DO

• Own full-cycle coordination for 50+ roles as a team of one: Schedule every intro call, hiring manager screen, panel, onsite, work trial, and executive conversation, typically within 24 hours of a request. Juggle dozens of calendars across time zones (SF, NY, EMEA, APAC), resolve conflicts before anyone notices them, and keep a high volume of interviews moving every single day without losing precision.
• Be the EA to everyone in the process: Every interviewer should walk in knowing who they are meeting, what role it is for, what they are assessing, and where the scorecard lives. Every hiring manager and executive should have the context they need without asking for it. Anticipate what people need before they need it, chase what is late, and make the people around you more effective.
• Treat candidate experience as non-negotiable: Every candidate should know where they stand, what comes next, and when they will hear from us. Confirmations, prep materials, reschedules, travel, onsite logistics, and follow-ups should be fast, polished, and accurate. No candidate should ever be ghosted, left waiting in a lobby, or sent the wrong link.
• Keep the system airtight: Ashby is our source of truth, and you are responsible for keeping it that way. Every candidate is in the right stage, every interview is logged, every scorecard is

[…]
ves the process stronger than it was before.

IVO MIGHT BE A GOOD FIT FOR YOU IF YOU:

• Have a "do what it takes" attitude. You're willing to dive into problems and solve them yourself, you won't have anyone to delegate to.
• Would describe yourself as being relentlessly resourceful https://www.paulgraham.com/relres.html.
• Have a strong internal sense of urgency, with a bias toward doing things today rather than tomorrow.
• Are excited about the adventure of building a company!

WHAT WE OFFER

• Competitive Compensation: Final offer details are determined based on experience, expertise, and overall fit.
• Equity: Meaningful ownership in a company that's scaling fast
• Relocation and Visa Support: We also offer relocation assistance for successful applicants moving to SF, as well as support for visa and green card applications where applicable.
• Health & Wellness: Comprehensive medical, dental, and vision plans to suit the needs of you and your family.
• Flexible Spending & Insurance: Access to HSA and FSA accounts, plus life insurance coverage.
• 401(k) Program: Save for the future with our 401(k) program.
• Commuter Benefits: We help make getting to and from the office easier and more convenient.
• Unlimited PTO: So you can take the time you need to recharge, stay healthy, and bring your best self to work.
• Office Perks: Enjoy a vibrant Downtown San Francisco office with catered lunch five days a week, premium snacks and coffee, an in-building gym, and a dog-friendly environment.

FAQ

• What stage of growth is Ivo at?: We recently raised our Series B after growing 6x in 12 months.
• Is this a chill gig?: Startups are very hard, especially if they’re growing fast. You’ll have a ton of responsibility, and there’s always an enormous amount of stuff to do. It’s hard work but the payoff is uncapped.

Ivo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.