National Accounts Coordinator

The posting, as Empower Brands wrote it

Reports to: Vice President of National Accounts
Direct Reports: None

Position Summary

The National Accounts Coordinator coordinates the launch and ongoing administrative support of National Accounts.

This role owns the account launch process from signed agreement through go-live, ensuring customer requirements, documentation, approved pricing, service coverage, account setup, and billing procedures are complete and communicated. Working closely with National Accounts, Operations, franchisees or service providers, and Accounts Receivable (AR), this role tracks readiness, follows up on outstanding items, and escalates barriers to a successful launch.

After launch, the National Accounts Coordinator supports a consistent customer experience through proactive communication, billing coordination, issue follow-through, and account health tracking. This is a hands-on position requiring organization, initiative, attention to detail, and a willingness to assist without waiting to be asked.

Key Responsibilities

Account Launch Ownership

• Own and maintain the account launch checklist, timeline, assigned responsibilities, and readiness status from signed agreement through go-live.
• Review customer requirements with National Accounts and Operations and translate them into actionable setup tasks.
• Coordinate required documentation, including signed agreements, service requirements, certificates of insurance (COIs), customer contacts, and billing instructions.
• Confirm approved pricing is documented and accurately reflected in the appropriate systems and customer portals.
• Verify service coverage and responsible service providers with Operations, documenting gaps and escalation contacts before launch.
• Coordinate customer account, location, portal, and work order setup with the appropriate teams.
• Confirm invoice requirements, purchase order procedures, supporting documentation, submission methods, and payment terms with Accounts Receivable.
• Communicate launch requirements and responsibilities to internal teams and participating service providers.
• Track outstanding items, escalate launch risks, and obtain readiness confirmation from responsible teams before go-live.
• Monitor initial work orders and billing activity to identify and resolve early account issues.

Customer Experience & Communication

• Serve as a central contact for customer updates, administrative questions, service concerns, and billing inquiries.
• Provide timely, accurate updates on scheduling, work status, outstanding items, and issue resolution.
• Track customer concerns with a clear owner, next action, and expected resolution date.
• Coordinate responses with the appropriate team and follow through until issues are resolved.
• Maintain accurate records of customer communication, commitments, and account requirements.
• Escalate concerns that could affect service delivery, customer satisfaction, or the overall account relationship.

Operations & Billing Co
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personal support, tools and empowerment to pursue their own success. Empower Brands is a portfolio company of MidOcean Partners, a leading private equity firm with an excellent track record investing in successful, growth-focused franchise businesses. For more about Empower Brands, visit EmpowerFranchising.com .

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Empower Brands is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Empower Brands makes hiring decisions based solely on qualifications, merit, and business needs at the time.