Paralegal, Public Company Corporate Governance (Req #1443)

The posting, as ePlus Technology, inc. wrote it

Overview

*HYBRID opportunity in Herndon, Virginia*

The Paralegal, Public Company Corporate Governance position supports and coordinates the Company's Board and committee processes, public-company securities workflows, equity administration, proxy and annual-report processes, and corporate-governance matters. Reporting to the Deputy General Counsel, this individual contributor independently executes established processes and coordinates confidential, deadline-driven work involving directors, executives, outside counsel, auditors, transfer agents, brokers, and internal business functions, with attorney supervision and escalation of substantive or nonroutine matters as appropriate. This position could be a strong fit for someone coming from a paralegal position who wants to broaden into a more business-facing role.

Your Impact

The essential functions of this position include the following

Board and Corporate Governance

• Administer the Board portal and coordinate Board and committee calendars, meetings, agendas, materials, access, approvals, electronic votes, written consents, signatures, and follow-up items.
• Attend Board and committee meetings; prepare accurate first drafts of minutes, resolutions, consents, and related governance records for attorney review; and maintain official minute books, charters, calendars, and corporate records.
• Support director onboarding and proxy-related questionnaires; coordinate information collection and documentation for independence and eligibility processes; and support subsidiary-governance actions, including annual meetings, officer and director changes, and other corporate actions, with attorney supervision as appropriate.

SEC and Public-Company Processes

• Administer EDGAR and EDGAR Next, including access, delegations, filer information, credentials, and periodic updates.
• Coordinate the internal Section 16 process, including transaction intake, coordination with outside counsel, prepare and review draft Forms 3, 4, and 5, approvals, signatures, filing confirmation, and recordkeeping, with attorney oversight of substantive determinations.
• Coordinate preparation and filing of non-earnings Forms 8-K including calendars, exhibits, proofing, signatures, EDGAR acceptance, and website posting.
• Process insider trading requests, compliance officer approvals/denials, and lifting trade restrictions through Equity Edge.
• Administer and monitor completion of quarterly disclosure and risk questionnaires, identify responses requiring attorney review, escalate exceptions, and maintain controls, checklists, and backup procedures for time-sensitive filings.
• Serve as Legal project coordinator for the proxy statement filing and production and distribution process, leading cross-functional data collection and managing schedules, drafts, comments, approvals, DTC, transfer-agent, distribution, and website requirements.
• Plan and coordinate Annual Meeting of Shareholders.

Entity, International, Au
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g needs: We value the well-being of our employees, recognizing that a healthy work-life balance is pivotal to our collective success.

• Embracing communities: We embrace and support the communities that nurture us. Our employees' dedication to fostering positive change is a source of immense pride for us.

Commitment to Diversity, Inclusion and Belonging

• We are an equal opportunity employer that does not discriminate or allow discrimination based on race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, disability, veteran status, or any other classification protected by federal, state, or local law.
• ePlus is dedicated to fostering, cultivating, and preserving a culture that represents diversity, enables inclusion, and makes our employees feel comfortable bringing their full, unique selves to work.

Physical Requirements

• While performing this role, you will engage in both seated and occasional standing or walking activities. We provide reasonable accommodations, in accordance with relevant laws, to support success in this position.
• By embracing our values, you will contribute to our collective mission of making a positive impact within our organization and the broader community. We understand that this job description serves as a guide and is not an employment contract.

ePlus maintains a California Consumer Privacy Act (CCPA) Privacy Notice on our Trust Center, available here: CCPA Privacy Notice .

Notice to Recruiting Agencies: ePlus only accepts unsolicited resumes when presented directly by a candidate. Unsolicited resumes submitted to ePlus from any other source will be considered ePlus property and will not qualify for any placement or referral fees. ePlus will only pay such fees in connection with a valid written agreement between ePlus and the referring agency, and then only after providing advance written approval to the referring agency to submit resumes in connection with a particular opportunity.