Event Coordinator

The posting, as Family Resource Group wrote it

About Family Resource Group, Inc
About Family Resource Group Inc.
At Family Resource Group Inc. (FRG) , we’re more than a publishing company—we’re a media, marketing, and technology company on a mission to make communities stronger and businesses more successful.
For more than 35 years, we’ve helped millions of families discover local resources, events, healthcare providers, schools, camps, and businesses through our trusted magazines, websites, digital platforms, events, and technology. Today, FRG publishes leading family-focused media brands across multiple markets while continuing to expand into new industries through strategic acquisitions and innovative technology.
Our purpose is simple:

• Inform, educate, and be a resource for the communities we serve.
• Make our advertisers wildly successful.

Everything we do supports one of those two goals.
Why Work at FRG?
We’re a company of builders, problem solvers, and people who love creating great things together. Whether you’re in sales, client success, production, editorial, marketing, technology, or operations, your work has a direct impact on the communities we serve and the clients who trust us.
We believe great people thrive when they have:

• Ownership and accountability
• The freedom to innovate
• Opportunities to learn and grow
• A collaborative team that genuinely enjoys working together
• Leaders who remove roadblocks instead of creating them

We move quickly, embrace change, and are constantly improving our products, processes, and ourselves.
Our Culture
Our culture is built around a few simple principles:

• Family First – Family comes before work, always.
• Take Ownership – We solve problems instead of waiting for someone else.
• Assume Positive Intent – We trust each other and communicate openly.
• Teamwork Wins – We succeed together.
• Client Success Matters – Our clients’ success is our success.
• Purposeful Work – We focus on work that creates real impact.
• Have Fun – Work should be challenging, rewarding, and enjoyable.

We’re serious about performance, but we don’t take ourselves too seriously.
Growth Opportunities
FRG is an entrepreneurial company that continues to grow through innovation, acquisitions, and new technology. As we grow, our team grows with us.
Many of our leaders started in entirely different roles before earning opportunities to lead departments, launch new initiatives, and shape the future of the company.
If you’re someone who enjoys learning, taking initiative, and making a difference, you’ll find plenty of opportunities here.
Is FRG Right for You?
You’ll likely love working here if you:

• Enjoy solving problems.
• Take pride in delivering excellent work.
• Communicate openly and professionally.
• Like moving fast and adapting to change.
• Care about your teammates.
• Want your work to make a real difference.

If you’re looking for a place where your ideas matter, your work has purpose, and your career can grow alongside an ambitious co
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• Prepare post-event summaries for the Publisher and Event Committee.
• Document lessons learned and recommendations to improve future events.

Qualifications

• Previous experience in event coordination, event planning, hospitality, marketing, project coordination, or a related field preferred.
• Strong organizational and project management skills.
• Experience coordinating multiple vendors.
• Strong verbal and written communication skills.
• Comfortable communicating professionally with vendors, venues, clients, sales representatives, and company leadership.
• Ability to manage multiple events, priorities, and deadlines simultaneously.
• Strong attention to detail and follow-through.
• Ability to manage and track event budgets accurately.
• Comfortable negotiating and coordinating vendor pricing, services, and event requirements.
• Ability to remain calm, flexible, and solutions-focused when unexpected issues arise.
• Proficiency with Google Workspace, including Gmail, Google Drive, Docs, Sheets, and Calendar.
• Experience with ClickUp or similar project management software preferred.
• Ability to work independently while collaborating effectively across multiple departments.
• Availability to work flexible hours, including occasional evenings and weekends based on event schedules.
• Ability and willingness to travel to all company markets for events is required.

What Success Looks Like
The Part-Time Event Coordinator keeps every event organized from initial planning through final follow-up. Vendors know where to be and when, internal teams understand their responsibilities, clients and sponsors receive the support they need, budgets and invoices are accurately tracked, supplies and promotional materials arrive on time, and event-day operations run smoothly.
Success in this role means anticipating needs, communicating proactively, maintaining detailed information in ClickUp, and ensuring that no important event detail falls through the cracks.