Legal Operations Specialist

The posting, as Gibson Dunn wrote it

Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The Firm's work is distinguished by a unique combination of precision and vision.

Based in the U.S., the Legal Operations Specialist will serve as a project manager facilitating attorney transitions across the Firm. Every lateral arrival, secondment, and departure is a discrete project, and the Specialist will act as its central clearing house — aligning the parties, determining how the work should proceed using the Firm’s process roadmaps as a framework, and driving each transition to completion on schedule.

The role helps ensure that the Firm delivers the highest quality work product to its clients by enabling successful processes for attorneys as they move into, through, and out of the Firm. Each Specialist will carry a primary transition type and cross-train across the others on the team, allowing the function to maintain coverage and continuity through absences and periods of higher volume.

This role reports to the Manager, Onboarding and Offboarding.

Responsibilities include

• Serving as the central point of coordination for each assigned attorney transition (a lateral arrival, secondment, or departure), from initiation through completion.
• Planning and directing each transition, adapting the process roadmap to the circumstances of the matter, and setting and managing timelines with the parties involved.
• Liaising with the stakeholders each transition touches, including Recruiting, HR, Conflicts and New Business Intake (NBI), the Office of General Counsel, Finance, Information Services, Practice Management, and Office Operations, to resolve dependencies and clear obstacles.
• Carrying a primary transition type while maintaining proficiency across the others, and providing coverage and continuity during team absences or periods of higher volume.
• Exercising independent judgment in the handling of each transition, and escalating sensitive or high-risk matters as needed.
• Evaluating the effectiveness of processes in practice and developing and recommending improvements to the playbooks and roadmaps that support the function.
• Maintaining accurate and current records across the team’s trackers, dashboards, and matter and NBI systems.
• Initiating and coordinating any data transfer arising from a transition (e.g., portable work product and precedent banks on arrival; personal data, client files, and precedent banks on departure), in coordination with Information Governance and Information Services, who action the transfer.
• Managing the operational setup of an incoming lateral’s book of business through to opened and billable, including NBI, conflicts clearance, matter opening, client-file import mapping, and engagement letter and fee coordination.
• Serving as the lat

[…]
onuses.

______

For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com . Our recruiting support team will respond as soon as possible.

______

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com . Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.

______

Notice to Recruitment Agencies: Gibson Dunn does not accept unsolicited resumes from recruitment agencies, headhunters, or vendors. Resumes sent to any Gibson Dunn employee or attorney, or submitted by an agency through the direct candidate application portal will not establish agency ownership of the candidate and Gibson Dunn will not be expected to honor an agency’s terms or pay any related fees. When a role is open for agency submissions, Gibson Dunn will notify our current agency partners and make the position available through our Agency Portal in Greenhouse. Only agencies that have been given portal access are authorized to submit candidates for consideration. Agencies without a current agreement that wish to be considered for future opportunities may contact staffrecruiting@gibsondunn.com . Please do not send resumes to this address.