Office Operations Manager

The posting, as Gottlieb and Greenspan wrote it

Gottlieb & Greenspan is a rapidly growing law firm at the forefront of healthcare reimbursement litigation, with a specialized focus on disputes arising under the No Surprises Act (NSA). Our firm is known for its high‑stakes advocacy, strategic litigation approach, and commitment to delivering exceptional results for our clients. We pride ourselves on being ethical, respectful, accountable, positive, driven, and committed to excellence.

We are seeking a highly organized, service-oriented, and process-driven Office Operations Manager to oversee the day-to-day management of our Paramus and Fair Lawn offices. This role is responsible for ensuring our offices run smoothly, professionally, and efficiently while providing an exceptional experience for employees, clients, visitors, and business partners.

The Office Operations Manager serves as the central coordinator for office administration, workplace services, vendor management, facilities oversight, supplies, equipment, and office systems. This individual will build scalable processes, establish standard work, and drive continuous improvement across all aspects of office operations while leading our Office Services Coordinators.

Responsibilities

Office Administration & Vendor Management

• Serve as the primary point of contact for office vendors and service providers
• Manage relationships with building management, cleaning services, office suppliers, courier services, and workplace vendors
• Monitor vendor performance, service quality, and contract compliance
• Coordinate vendor onboarding, renewals, and issue resolution
• Assist with budgeting, purchasing decisions, and cost management initiatives

Supplies, Equipment & Procurement

• Manage procurement, inventory, and replenishment of office supplies and consumables
• Establish inventory controls, par levels, labeling systems, and organizational standards
• Oversee office equipment including copiers, phones, furniture, and breakroom equipment
• Coordinate equipment servicing, repairs, replacements, and vendor support
• Identify opportunities for cost savings and operational efficiencies

Office Management & Workplace Experience

• Own the day-to-day operation of the Paramus and Fair Lawn offices
• Ensure a professional, organized, and welcoming environment for employees, clients, candidates, and visitors
• Oversee reception and front-of-house operations across locations
• Manage conference room operations, scheduling support, and meeting readiness
• Coordinate office communications, workplace announcements, and operational updates
• Support employee engagement initiatives, office events, celebrations, and firm-sponsored activities
• Partner with department leaders to address office operational needs and improve workplace effectiveness

Facilities & Workplace Operations

• Oversee facility maintenance and building-related issues across both locations
• Coordinate repairs, preventative maintenance, and workplace improvement

[…]
ional budgets

• Proven ability to build processes, document procedures, and improve workflows
• Strong customer service mindset with a focus on employee and client experience
• Ability to manage competing priorities in a fast-paced environment
• Excellent communication, problem-solving, and relationship-building skills
• High attention to detail and strong follow-through
• Ability to work onsite Monday through Friday

Salary Range: $75,000-95,000 / year, commensurate with experience

Benefits

• 100% employer paid Medical Insurance for employees, starting day 1
• 100% employer paid Dental and Vision Insurance for employees, starting within 31 days
• 401(k) with Employer Contributions
• Profit Sharing
• Cash Balance Plan (similar to pension)
• Competitive PTO & Paid Holidays
• Friendly, team-focused culture where your work matters

Visit us at www.gottliebandgreenspan.com to learn more!

Gottlieb & Greenspan is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran status, age, or any other protected status under applicable federal, state, or local laws.

Candidates must be authorized to work in the United States and not require sponsorship now or in the future for employment‑based visas, including but not limited to H‑1B, TN, O‑1, or E‑3 classifications.

Gottlieb & Greenspan is committed to providing reasonable accommodations to individuals with disabilities throughout the application, interview, and employment process. Applicants who require accommodation may contact Human Resources to request support.

The duties and responsibilities described above are intended to outline the general nature and level of work performed. They are not an exhaustive or complete list of all tasks, responsibilities, or requirements. Additional duties may be assigned or modified at any time with or without notice.