Senior Manager, Participant Recruitment Strategy & Transformation

The posting, as Headlands Research wrote it

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

📍 Location: Remote | 🏥 Site Name: Headlands Research Inc | 🕒 Full-Time |

The Company

At Headlands Research, we are working to improve lives by advancing innovative medical therapies. We are a family of next-generation clinical trial sites integrating technology and high-quality support services to make clinical research accessible to participants. Headlands operates clinical research sites across the U.S. and Canada and continues to grow its network and centralized capabilities.

The Role

The Senior Manager, Participant Recruitment Strategy & Transformation, is responsible for developing and leading enterprise-wide participant recruitment strategies designed to improve enrollment performance, accelerate study timelines, and enhance participant engagement across a multi-site clinical research network.

This role serves as a strategic partner to Clinical Operations, Business Development, Marketing, Feasibility, and Site Leadership teams by translating protocol requirements, operational capacity, and market intelligence into scalable recruitment and enrollment strategies.

The ideal candidate brings strong operational expertise in clinical research, combined with data-driven recruitment planning, participant funnel optimization, forecasting, and cross-functional leadership. This individual will focus heavily on enrollment predictability, participant access, recruitment scalability, and enterprise performance improvement initiatives.

Key Responsibilities

Recruitment Strategy & Enrollment Planning

• Develop and implement study-specific participant recruitment strategies across multiple therapeutic areas and research sites.
• Create enrollment forecasting models, recruitment pacing assumptions, and risk mitigation plans to support study startup and ongoing enrollment performance.
• Partner with Feasibility, Clinical Operations, and Business Development teams to support proposal development and enrollment projections.
• Analyze protocol inclusion/exclusion criteria, competitive landscape, and Participant population availability to determine recruitment feasibility and operational risk.
• Identify enrollment barriers and implement strategic interventions to improve recruitment outcomes.

Participant Funnel Optimization

• Analyze network-wide participant recruitment funnel performance from inquiry through enrollment and retention to identify strategic risks, recurring barriers, and cross-functional improvement opportunities.
• Define recruitment business KPI requirements and strategic performance review frameworks in partnership with Systems &

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• Study recruitment readiness at launch, including documented risk assessments and operational handoffs.
• Strategic project milestone completion, on-time delivery of business workstreams, and resolution of critical dependencies.
• Platform workflow adoption, completion of change-readiness activities, and sustained adherence to standardized recruitment processes.
• Impact of strategic interventions on funnel conversion, enrollment predictability, and recruitment efficiency.
• Impact of cross-functional strategic interventions on lead-to-randomization conversion
• Recruitment strategy effectiveness informed by Marketing campaign efficiency and lead-quality insights (Marketing owns campaign ROI)
• Strategic participant retention improvement opportunities, in partnership with site leadership
• Network-wide recruitment planning consistency and scalability
• Adoption and sustainability of standardized recruitment processes across sites

Remote Pay Range
$120,000 — $150,000 USD

Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind.

Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Need Assistance?

Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact recruiting@headlandsresearch.com for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.