Proposal Manager

The posting, as Heven AeroTech wrote it

Title: Proposal Manager
Company: Heven AeroTech
FLSA: Exempt
Reports To: Director of Business Development

About Our Company

At Heven Aerotech (Heven), we don’t just believe in the power of people—we build our success on it. As a recognized leader in hydrogen-powered drones, we’ve earned recognition for creating a workplace where innovation thrives, collaboration is second nature, and every employee feels valued. Our culture is anchored in trust and a shared commitment to excellence.

We believe great teams are built on individuals who are humble, hungry, and smart—those who put team success first, take initiative to continuously improve, and demonstrate strong interpersonal awareness. At Heven, your voice matters, your ideas are heard, and your contributions make a tangible impact as you grow through hands-on experience and collaboration across the team.

Role Summary

The Proposal Manager leads the end-to-end development of compliant, compelling, and competitively differentiated proposals in response to government and commercial solicitations (RFPs, RFIs, RFQs, and BAAs), as well as Other Transaction Agreement (OTA) solicitations issued through OT consortia and directly by OT authorities. Serving as the central point of coordination between Business Development, Capture, Engineering, Contracts, Pricing, and Program Management, this role owns the proposal schedule, compliance matrix, and color team review process from capture handoff through submission, ensuring every proposal — FAR-based or OTA — reflects Heven Aerotech’s win themes, technical solutions, and value proposition while meeting all solicitation and regulatory requirements.

Essential Responsibilities

• Analyze solicitation documents (RFP/RFI/RFQ/BAA) to develop compliance matrices, proposal outlines, and win strategy alignment with Capture and Business Development leadership.
• Develop and maintain integrated proposal schedules, including milestones for storyboarding, drafting, color team reviews (Pink, Red, Gold), and final production.
• Facilitate proposal kickoff meetings, ensuring writers, subject matter experts (SMEs), and reviewers understand assignments, win themes, and evaluation criteria.
• Identify staffing needs and coordinate with functional leads to secure proposal writers, SMEs, and reviewers for each pursuit.
• Lead proposal development for Other Transaction Agreements (OTAs) under 10 U.S.C. §§ 4021 (prototype) and 4022 (follow-on production), including submissions made through OT consortia (e.g., SOSSEC, S2C2, NSIN, DEFENSEWERX) and directly to government OT authorities.
• Tailor proposal structure and response strategy to OTA solicitation instructions, which follow consortium- or agency-specific formats rather than standard FAR-based Sections L and M.
• Coordinate with Contracts on OTA-specific terms unique to these vehicles, including intellectual property rights, cost-share provisions, and milestone-based payment structures.

[…]
ls (APMP) Foundation, Practitioner, or Professional certification.

• Shipley or similar proposal development methodology training.
• Experience with proposal automation and knowledge management tools (e.g., SharePoint, Privia, RFPIO/Loopio).
• Familiarity with ITAR/export control considerations affecting proposal content and distribution.
• Existing membership familiarity or prior submission experience with specific OT consortia relevant to Heven Aerotech's pursuits.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent use of hands and fingers for typing, writing, and operating office equipment.
• Ability to communicate verbally and in writing with internal and external stakeholders.
• Ability to work extended hours, including evenings and weekends, during proposal crunch periods to meet solicitation deadlines.
• Occasional travel to customer sites, industry conferences, and company facilities to support capture activities and color team reviews.
• Visual acuity sufficient to review detailed technical, contractual, and pricing documents.
• Ability to lift and carry up to 20 pounds occasionally (e.g., proposal materials, binders, presentation equipment).

Benefits Overview

Heven Aerotech offers a competitive benefits package designed to support the health, financial security, and overall well-being of our employees and their families. Benefits in protectional, dental, and vision coverage, retirement plans, paid time off/sick, and additional protections such as critical illness, hospital indemnity, accident coverage, and short- and long-term disability.

Equal Employment Opportunity Statement

Heven Aerotech is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.
Posted Salary Range:
$110,000 — $130,000 USD