Purchasing Officer

The posting, as Kitchen Food Company Ltd wrote it

About Kitchen Food Company
Kitchen Food Company is a leading manufacturer of high-quality food products, serving customers across the country. We pride ourselves on our commitment to excellence, innovation, and sustainable practices. Join our team and be part of our continued success.

About the role
The Purchasing Officer supports the Procurement Manager in the day-to-day execution of purchasing activity across Kitchen Food Company, ensuring ingredients, packaging materials, manufacturing consumables, and selected indirect items are ordered accurately, delivered on time, and received correctly. Reporting to the Procurement Manager, this role partners closely with Planning, Production, Warehouse, QA, NPD, and Finance to keep production supplied without excess stockholding, and to maintain compliance with food safety and purchasing policy requirements. The Purchasing Officer is also responsible for the accuracy of day-to-day purchasing transactions and supporting master data within NetSuite ERP.
Key Responsibilities

• Purchase Order Management
• Raise, issue, and track purchase orders in NetSuite for raw materials, packaging, consumables, and indirect items in line with MRP recommendations, the production schedule, and the Company's purchasing policy and approval authority matrix.
• Review MRP-generated purchase requisitions and planned orders daily; validate quantities, pricing, supplier, and delivery dates before conversion to purchase orders.
• Confirm orders with suppliers, obtain order acknowledgements, and follow up promptly where confirmations, pricing, or delivery dates differ from the purchase order.
• Manage the open purchase order book; amend, close, or cancel outstanding orders to maintain an accurate view of inbound supply.
• Raise urgent and out-of-cycle orders as required, escalating shortages and supply risks to the Procurement Manager and Planning team without delay.
• Supplier Coordination & Delivery Management
• Act as the day-to-day contact for suppliers on order status, delivery scheduling, lead times, and service issues.
• Chase overdue deliveries, expedite critical materials, and communicate confirmed delivery dates to Planning, Production, and Warehouse.
• Coordinate delivery bookings and inbound freight with suppliers, carriers, and the Warehouse team, including imported materials where applicable.
• Record supplier delivery performance (on-time, in-full, and quality issues) to support the Procurement Manager's supplier performance reviews.
• Log and follow up supplier claims for short deliveries, damaged goods, incorrect product, and quality non-conformances in coordination with Warehouse and QA.
• Inventory & MRP Support
• Monitor stock levels of raw materials and packaging against safety stock, reorder points, and forecast demand; flag potential shortages and excess stock early.
• Support the Procurement Manager in maintaining MRP parameters in NetSuite including lead times, minimum order quantitie

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pdates with confidence.

• Ability to work effectively with Planning, Production, Warehouse, QA, NPD, and Finance to align purchasing activity with operational needs.
• Working knowledge of HACCP, GMP, SQF, and BRC food safety standards as they apply to purchasing and supplier documentation. Experience with imported materials is advantageous.
• High attention to detail and data accuracy. Organised, proactive, and reliable. Able to manage multiple priorities and deadlines in a fast-paced manufacturing environment. Strong follow-through, integrity, and ownership of tasks.

Physical Requirements

• Primarily sedentary office work involving prolonged computer use.
• Must be able to occasionally walk through production and warehouse areas, conduct inventory stocktakes, bend, reach, and lift up to 25 lbs (11 kg). Ability to safely work in both office and warehouse environments is required.
• May require flexibility to support off-shift operations, weekends, or emergency situations.

This statement of duties is intended to give an indication of the scope and nature of work that an employee at this level may be expected to perform. However, the statement does not restrict the employer’s right to require the employee to perform any task that is within the employee’s competency and skill which is reasonably incidental to or associated with the position held.

We are an Equal Opportunity Employer and are committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal or Kentucky state law.

We are committed to providing reasonable accommodation to qualified individuals with disabilities and to applicants with disabilities during the recruitment process, in accordance with applicable laws.