Real Estate & Workplace Services Coordinator I (Contract)

The posting, as Latitude AI wrote it

Latitude AI ( lat.ai ) is building the future of Ford’s autonomy roadmap to make travel safer, less stressful, and more enjoyable for everyone. Bringing this vision to scale, our fully in-house developed hands-free ADAS platform will debut on the all-new Ford Fathom in 2027.

When you join the Latitude team, you’ll work alongside leading experts across machine learning and robotics, cloud platforms, mapping, sensors and compute systems, test operations, systems and safety engineering – all dedicated to redefining the relationship between people and their vehicles for millions of customers.

As a Ford Motor Company subsidiary, we operate independently to develop automated driving technology at the speed of a technology startup. Latitude is headquartered in Pittsburgh with engineering centers in Dearborn, Mich., and Palo Alto, Calif.

Meet the team

The Real Estate and Workplace Services Team (REWS), is an integral cross-function support team comprised of Facilities, Physical Security, Logistics, Asset Management, and Real Estate groups. This team is responsible for internal and external site coordination across all Latitude locations, as well as support for employees and external guests. The REWS Coordinator I will support operations out of our Greenville facilities, while remotely supporting operations across other Latitude sites, and actively managing the daily responsibilities described below.

This contract will be 12 months in length.

What you’ll do

• Facilities
• Support daily facility operations across Palo Alto sites, addressing routine maintenance requests and troubleshooting building issues in coordination with Ford facility leads and vendors
• Assist with vendor and contractor management, scheduling, scope verification, quality control, and invoice/PO coordination for facilities related services
• Take direction from Facilities team leads on prioritization of daily tasks while exercising independent judgement to resolve routine issues without escalation
• Assist with space planning and moves/adds/changes as the organization scales
• Perform routine preventative maintenance tasks and facility inspections, ensuring upkeep of space and cleanliness of facility
• Support the development, documentation, and maintenance of facility policies and procedures, ensuring alignment with company risk tolerance and regulatory/contractual requirements
• Support event planning, space setup, vendor services, and on-site operational need
• Escalate issues and coordinate follow-up repairs as needed
• Monitor inventory and manage supply ordering from vendors for local sites
• Asset Management and Logistics
• Manage inbound shipments by receiving, verifying, and distributing goods via Envoy; reconcile purchase orders in NetSuite and resolve discrepancies with cross-functional teams. Coordinate carrier deliveries and distribute USPS mail per the distribution database
• Responsible for coordination, distribution, and assignment of all inbou

[…]
and continuity planning

What you'll need to succeed

• Bachelor’s degree with two years of employment experience required. In lieu of a Bachelor’s degree, an Associate’s degree with four years of employment experience or a High School Diploma or GED equivalent with six years of employment experience required. Relevant fields include warehousing, asset management, customer-facing retail, or supervisory roles; Previous roles in similar R&D environments is a plus.
• 3-5 years of building facilities experience
• Willingness to be available after hours and in emergency situations
• Experience with service ticketing platforms, shipping software, warehouse management systems (WMS), and asset control systems strongly preferred
• Ability to independently navigate complex issues while demonstrating exceptional problem-solving skills
• Strong attention to detail with a continuous improvement mindset and ability to streamline processes
• Working knowledge of IT assets, hardware components, vehicle parts, and similar product categories
• Ability to work independently, effectively self-manage priorities, meet defined KPIS/SLAs, troubleshoot issues, and adapt quickly in a dynamic environment
• Exceptional, demonstrated customer service skills and strong attention to detail
• Proficiency in Google Workspace and systems such as Jira, Insight, Fleetio, NetSuite, ShipStation, and Envoy, with the ability to quickly learn new platforms
• Strong knowledge of building systems and facility operations and skill set
• Strong time management and multitasking skills
• Ability to lift up to 50lbs required

Learn more about Latitude’s team, mission and career opportunities at lat.ai !

We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.