Executive Business Partner

The posting, as Marqeta wrote it

As Marqeta's Executive Business Partner to our Chief Administrative Officer (CAO), you will provide steady, reliable support to our dynamic CAO in a fast-paced environment. You'll leverage your exceptional organizational skills, resilience, and composure to navigate shifting priorities with ease. Operating behind the scenes, you'll serve as a proactive, detail-oriented, and unflappable partner who takes pride in ensuring seamless operations and anticipating needs before they arise.

This is a high-touch executive support role — not a Chief of Staff function. With that role already filled on the CAO's team, the person hired into this role will own the operational and administrative backbone: managing calendars, coordinating across stakeholders, keeping projects on track, and ensuring nothing falls through the cracks. It's the right fit for someone who excels at execution and coordination — not strategy or policy.

While we work Flexible First https://www.marqeta.com/blog/2022/05/10/flexible-first, this role requires in-person presence at our Oakland office every Tuesday, with additional in-office days as needed for key moments such as Board meetings and leadership team onsites. We'd love for you to join us!

THE IMPACT YOU'LL HAVE

• Provide primary executive support to the CAO - including calendar management, expense reports, and complex travel arrangements.
• Administrative support (calendars, travel, expenses & team meetings) to two to three select members of the CAO’s leadership team.
• Manage CAO’s complex and dynamic calendar, navigating frequent changes and prioritizing meetings with sound judgment.
• Coordinate domestic and international travel with precision - including flights, hotels, ground transport, and dining - ensuring alignment with the CAO’s specifications.
• Prepare and process expense reports accurately and efficiently.
• Handle special projects and logistics such as team offsites, milestone and holiday gifts
• Anticipate needs, stay several steps ahead, and respond quickly in a highly fluid environment.
• Manage light operational or finance-related activities such as purchase orders and vendor coordination.
• Be willing to jump in wherever needed - whether that’s coordinating a last-minute meeting, troubleshooting a travel issue, or running out to grab coffee.
• Communicate clearly and professionally across the CAO’s leadership team and cross-functional partners.
• Maintain discretion, professionalism, and a sense of humor - even when things change unexpectedly.

WHO YOU ARE

• 5+ years of professional experience in administrative support, with 2+ years of Executive level support (either C-Suite at a similarly-sized firm, or VP+ at a larger company)
• Demonstrated ability to manage executives' calendar and administrative needs with precision, speed, discretion, and exceptional attention to detail
• Experience supporting an executive with access to highly sensitive information (id

[…]
loyer committed to an inclusive workplace that fosters belonging. We do not discriminate based on race, color, religion, sex (including pregnancy, lactation, childbirth, or related medical conditions), veteran status or uniformed service member status, age, national origin or ancestry, citizenship or immigration status, physical or mental disability, gender identity, gender expression, sexual orientation, genetic information (including testing or characteristics) or any other characteristic protected by applicable law. We also consider qualified applicants with criminal histories, consistent with legal requirements.

Marqeta endeavors to make reasonable accommodations for applicants with disabilities. If you are an individual with a disability and require a reasonable accommodation to submit this application, complete any pre-employment testing, or otherwise participate in the employee selection process, please submit this form https://forms.gle/Nx79JaH22WR94nBh7 with your specific accommodation request.

Marqeta cares about your privacy. Personal data that is provided as part of the application and recruitment process is processed in accordance with the Applicant Privacy Notice https://www.marqeta.com/company/applicant?_gl=1*vqpey*_up*MQ..*_ga*MTY0ODUzMjE0NC4xNzg1ODY3Nzg5*_ga_FT9GKGF00J*czE3ODU4Njc3ODgkbzEkZzEkdDE3ODU4Njc3OTIkajU2JGwwJGgw. Additional information for California residents can be found here https://www.marqeta.com/applicant?_gl=1*vqpey*_up*MQ..*_ga*MTY0ODUzMjE0NC4xNzg1ODY3Nzg5*_ga_FT9GKGF00J*czE3ODU4Njc3ODgkbzEkZzEkdDE3ODU4Njc3OTIkajU2JGwwJGgw#1lOHLMWCqwzsMvVd1FY1XD.

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Notice on Use of AI in Recruitment
We may use artificial intelligence (AI) tools in our recruitment processing consistent with the requirements of applicable laws. For more information, review our AI notice here https://jobs.ashbyhq.com/marqeta-inc/automation-notice.