ITAV Event Technical Producer

The posting, as OpenAI wrote it

About the Team

OpenAI’s IT organization supports the mission of deploying artificial general intelligence (AGI) for the benefit of all. Our team is committed to providing seamless technological support and solutions to ensure that all OpenAI employees are well-equipped and connected. This enables them to contribute effectively towards our AI research, corporate operations and product initiatives.

About the Role

As an ITAV Event Technical Producer at OpenAI, you will lead technical production for complex internal and external events across multiple sites, from early planning through rehearsal and live delivery. You will partner with internal stakeholders and technical teams to translate event requirements into clear production plans. You will coordinate internal and external crews, direct large, distributed shows and coordinate cross-site handoffs, and use your technical expertise to resolve production challenges and make informed tradeoffs. You will also build reusable production practices and AI workflows, improve how teams deliver events, and mentor peers and junior crew members.

This is a full-time, onsite role requiring five days per week in San Francisco. Travel to other OpenAI locations is required as needed for assigned events.

In this role, you will

• Lead technical production for complex internal, hybrid, and distributed events from early planning and scoping through rehearsal, live delivery, and debrief.
• Align Internal Comms, Marketing, Brand Experience, and Workplace on audience goals, requirements, scope, dependencies, and decision owners. Turn ambiguous or competing needs into an agreed production plan and readiness criteria.
• Configure and operate live audio, video switching, cameras, playback, conferencing, streaming, and recording systems for the agreed production.
• Integrate the run of show across sites and lead multiple crews globally for all-company events. Align technical cues, rehearsals, content handoffs, schedules, and contingencies with partner teams to deliver one cohesive event.
• Lead rehearsals and validate the complete audience experience, including remote contribution, playback, recording, and tested backup paths.
• Independently prioritize technical production tradeoffs and lead risk reviews and incident response. Resolve ambiguity within your scope, and seek guidance for complex situations or decisions owned by event, staffing, budget, or engineering partners.
• Build reusable production plans, show files, runbooks, and change-control practices. Coach peers and junior crew members to use them independently and verify improvements in readiness, troubleshooting, and execution.
• Set a prioritized roadmap for production improvements using audience feedback, debriefs, and recurring failures. Lead workflow changes across teams and define permanent-system improvements with AV Engineering.
• Identify repeatable production work and build AI and agentic workflows with partner teams. Validate

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Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.

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We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link https://form.asana.com/?k=bQ7w9h3iexRlicUdWRiwvg&d=57018692298241.

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At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.