Procurement & Vendor Management Manager

The posting, as RapidFort, Inc. wrote it

Procurement & Vendor Management Manager

RapidFort | Palo Alto / San Francisco Bay Area — Hybrid

Department: Finance
Reports to: VP of Finance
Employment type: Full-time, Exempt
Base salary: $145,000–$165,000 annually
Target bonus: 10% of base salary
Equity: Eligible for stock options based on level and experience

About RapidFort

RapidFort is a cybersecurity company helping organisations secure their software supply chains, reduce vulnerabilities, and minimise the attack surface of containerised applications.

As we grow, we are looking for a hands-on Procurement & Vendor Management Manager to build and manage the processes behind our purchasing, vendor relationships, and commercial commitments.

The Opportunity

You will own the vendor lifecycle—from sourcing and negotiation through contracting, onboarding, renewals, performance monitoring, and offboarding.

Reporting to the VP of Finance, you will partner with IT, Security, Legal, Accounting, and department leaders to help RapidFort make informed purchasing decisions, strengthen financial controls, and get greater value from its vendor relationships.

This role combines strategic negotiation with day-to-day execution. You should be comfortable building processes in a growing technology company and personally managing the details that keep purchasing and vendor operations running smoothly.

What You Will Do

Procurement & Strategic Sourcing

Manage purchasing across software, cloud infrastructure, professional services, consulting, recruiting, marketing, facilities, and other operating needs.

Partner with department leaders to define requirements, evaluate vendors, and assess commercial options.

Lead competitive bids, requests for proposals, pricing comparisons, and vendor selection processes where appropriate.

Negotiate pricing, discounts, payment terms, contract duration, renewal provisions, and termination rights.

Identify opportunities to consolidate vendors, eliminate duplicate spending, and improve commercial value.

Vendor & Contract Management

Establish and maintain a central vendor and contract register covering business owners, contract values, payment terms, approval status, renewal dates, and notice deadlines.

Maintain an organised repository of agreements, statements of work, order forms, amendments, and supporting vendor documentation.

Work with business owners to monitor vendor performance and address service or commercial issues.

Coordinate vendor offboarding and contract termination with the appropriate internal teams.

Renewals & SaaS Spend

Own the company-wide renewal calendar and implement a 90/60/30-day review process for material contracts.

Review business need, utilisation, license counts, and spending before renewal decisions.

Renegotiate agreements and coordinate reductions or cancellations where appropriate.

Prevent unintended automatic renewals and ensure contractual notice deadlines are met.

Partner with IT and Security
[…]
relevant experience.

Preferred Qualifications

Experience in a SaaS, cybersecurity, cloud, or technology company.

Experience building or formalising a procurement function.

Familiarity with cloud purchasing and enterprise software agreements.

Experience with Xero, Bill.com, procurement platforms, or similar financial systems.

Familiarity with security and privacy reviews, SOC 2 environments, and technology vendor risk management.

Experience with customer procurement portals, cloud marketplaces, or customer onboarding administration.

A procurement certification such as CPSM, CPSD, or equivalent is beneficial but not required.

What Success Looks Like

During your first year, you will

Establish a complete, reliable company-wide vendor and contract register.

Implement a consistent renewal review process with clear ownership and advance notice.

Create a standard purchasing workflow and approval framework.

Give leadership accurate visibility into vendor spending and contractual commitments.

Identify unused software, duplicate purchases, and unnecessary renewals.

Deliver measurable savings or cost avoidance through negotiations and spend management.

Improve vendor documentation and cross-functional coordination.

Establish reliable customer setup and portal administration processes.

Who Will Thrive Here

You enjoy building a function while doing the work. You can move from negotiating a significant technology agreement to resolving a vendor onboarding issue, tracking a renewal deadline, or coordinating customer portal requirements.

You bring commercial judgment, attention to detail, and the confidence to work independently without a large procurement team behind you.

Compensation & Location

Annual base salary: $145,000–$165,000.

Annual target bonus: 10% of base salary.

Equity: Eligible for stock options based on level and experience.

Location: Palo Alto / San Francisco Bay Area, with a hybrid working arrangement.