Event Project Manager, Life Sciences (US - Remote)

The posting, as SpotMe wrote it

Mission – Why we exist, what we do, and why we need you

It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma's pre-launch, launch and commercial activities.

Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.

By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.

This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.

You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.

As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.

This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%) .

You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%) .

As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%) .

For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they're presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%) .

Following the event, you'll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations
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and event project management and process workflows with strong industry expertise: you bring deep expertise in pharma meeting and congress planning and execution, whether from agency or corporate backgrounds. You understand pharma priorities at every stage - before, during, and after events - and translate complex workflows into clear, effective standard operating procedures that keep everything running smoothly and aligned with business goals.

• Building strong stakeholder relationships with a service-driven mindset: you adeptly engage US and EU customers, KOLs, and medical societies by understanding their unique needs - you navigate and plan every interaction with an extreme sense of service, aligning with corporate pharma stakeholders and KOLs.
• Influence and escalation: you understand how pharma decision-making works and confidently escalate to leadership when necessary to move projects beyond initial hurdles and bypass common delays and objections.
• Technical dexterity: you have the ability to effectively and confidently deliver practical solutions (build and ship).
• Balancing compliance with business needs: you can skillfully balance pharma regulatory compliance and legal review processes with business objectives, navigating and resolving potential roadblocks without compromising project momentum.
• Product-smart: you understand not every customer request translates directly into a feature. You have the ability to generalize needs and prioritize solutions that deliver true value.

This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role ranges from $70,000-$95,000 annually, adjusted based on location, experience and travel frequency.

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