Senior Project Coordinator - Titan Electronics

The posting, as Titan Security Group wrote it

Titan Security is built on serving our clients and building careers – just like yours. We are trusted by some of the most well-known companies and properties in the country while remaining dedicated to building personalized security solutions that solve the needs of every customer we support. Named as a nationally recognized Top Workplace in 2024 and 2025 by USA Today, Titan's customized approach to security services will provide you with the opportunity to learn, grow and succeed. Our core values of being Unified, Transparent, Innovative, Committed and Accountable help us in providing unparalleled service and support in all that we do. If you are looking for a meaningful career, a culture of excellence, and the ability to make a difference, we want to talk to you!

Department: Security Systems Integration, Installation
Reports to: Director of Administration
Works closely with: Project Managers, Install Manager, Sales Administration, Billing and Accounting
Location: Chicago, IL (in office)
FLSA status: Exempt
Compensation: $85,000–$95,000 base, plus bonus eligibility

ABOUT TITAN ELECTRONICS
Titan Electronics is a commercial security systems integrator. TEI designs, installs and services access control, video surveillance and intrusion systems for building owners, property managers, general contractors and enterprise clients in Chicago, Atlanta, Central and South Florida, Texas, Las Vegas and Los Angeles.

TEI has tripled in size over the last four years through organic growth into new markets and acquisitions, and plans to triple again over the next four to five. Seven Project Managers across six regions now bill 30–40 install jobs a week.

Growth at that pace puts real pressure on the back office. This role keeps billing, compliance and closeout accurate as volume climbs.

THE ROLE

• Owns the billing and compliance side of every install job, from booking through closeout.
• Control job setup. Verify every job Sales Administration books in TotalService against the contract before release to the PM.
• Own construction billing. Pay applications, lien waivers and the weekly billing list, so completed work turns into cash on time.
• Close jobs out and deliver reliable backlog and percentage-of-completion data to Accounting every month.

RESPONSIBILITIES
Construction billing and lien waivers

• Build and maintain the Schedule of Values (AIA G703), and prepare and submit Applications for Payment (G702) on each GC's billing cycle
• Track approved change orders against contract value, and set up retainage and billing structure by contract
• Prepare and submit partial and final lien waivers, conditional and unconditional. Confirm the payment amount and billing period and use the correct state form.
• Submit pay apps and waivers through GC portals including Procore, Textura and GC Pay

Job setup verification

• Verify every new job in TotalService against the executed contract or PO within one business day of handoff from Sales Administration

[…]
atures, take ownership of GC portal setup and compliance: project and contractor data, GC-specific exhibits and forms, and signature routing

• Build a separate compliance process for GC work versus direct-client work

QUALIFICATIONS
Required

• 3+ years of project administration, project coordination or construction billing with a specialty trade contractor, systems integrator, or mechanical, electrical or life safety contractor
• Hands-on experience preparing AIA G702/G703 pay apps, schedules of values, retainage and change order billing
• Working knowledge of lien waivers (conditional and unconditional, partial and final) and how requirements differ by state
• Experience submitting through GC portals such as Procore, Textura or GC Pay
• Understanding of percentage-of-completion and WIP: cost to complete, estimated cost at completion, and over- and under-billing
• Experience with a construction or field service ERP for job setup, job costing and billing. TotalService strongly preferred; Sage 300 CRE, Vista, NetSuite, Q360 or WennSoft considered.
• Strong Excel: pivot tables, lookups and reconciliations
• Ability to read contracts, scopes of work and drawings well enough to check what's being billed
• Collaborative working style with PMs and GCs, and comfortable following up until documentation is complete and accurate

Preferred

• Experience in security, access control, video, fire or low-voltage
• Bluebeam or Autodesk Build
• Notary Public, or willing to become one

WHY TEI

• Growth. Tripled in four years, with a plan to do it again. Opens paths into project administration leadership, project management and operations.
• Visibility. Direct work with the Director of Administration, the Head of Security Systems Integration, the Install Manager, Accounting and Finance leadership. Backlog and POC work feeds the reporting ownership reviews.
• Backing. Ownership has invested in new markets, acquisitions and the systems behind them.

EOE M/F/D/V

#IND3