Office & Events Manager

The posting, as Mach Industries wrote it

About Mach Industries

Founded in 2023, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms. At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 350 employees, we operate with startup agility and ambition.

Our vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security.

The Role

We are seeking a highly organized, resourceful, and proactive Office & Events Manage r to oversee daily office administration, coordinate company events, and provide administrative support to executive leadership. This role will serve as a central point of coordination for office administration, employee engagement activities, company events, and executive administrative needs. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and can independently manage competing priorities while maintaining a professional and welcoming office environment. This is a hands-on role requiring strong organizational skills, discretion, flexibility, and a willingness to support responsibilities beyond traditional office management

Key Responsibilities

Office Management & Administration

• Oversee daily office administrative functions to ensure efficient and organized operations.
• Manage office supplies, general purchasing, inventory, and administrative resources.
• Serve as a primary point of contact for general office inquiries, visitors, and administrative requests.
• Coordinate incoming and outgoing mail, deliveries, shipments, and general office correspondence.
• Manage administrative vendor relationships, including office supply providers, catering services, and other general service providers.
• Assist with administrative budgets, purchasing, expense tracking, invoice processing, and procurement activities.
• Develop and maintain office procedures, administrative records, and organizational systems.
• Coordinate with HR, IT, and other departments to support new-hire onboarding and employee administrative needs.

Workplace & Office Operations

• Serve as a primary point of contact for day-to-day workplace and office needs.
• Ensure office spaces remain organized, functional, professional, and ready to support employees, executives, and visitors.
• Coordinate office supplies, common-area standards, workplace amenities, furniture, and employee support needs.
• Support conference rooms, collaboration spaces, breakrooms, kitchens, executive areas, and shared workplace environments.
• Coordinate with Facilities on building-related issues impacting the employee workplace e

[…]
s your contributions and invests in your growth. Together, we aim to create a rewarding environment that sets the stage for long-term success.

Data Privacy
To view Mach Industries candidate data privacy policy, please visit https://machindustries.com/privacy-policy .

Disclosures

This position may require access to information protected under U.S. export control laws and regulations, including the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). Please note that any offer for employment may be conditioned on authorization to receive software or technology controlled under these U.S. export control laws and regulations without sponsorship for an export license.

Mach participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offers may vary based on (but not limited to) work experience, education and training, critical skills, and business considerations. Highly competitive equity grants are included in most offers and are considered part of Mach’s total compensation package. Mach offers benefits such as health insurance, retirement plans, and opportunities for professional development.

Mach is an equal opportunity employer committed to creating a diverse and inclusive workplace. All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, Veteran status, age, or any other protected characteristic per federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws. If you’d like to defend the American way of life, please reach out!