Project Coordinator

The posting, as MacKay wrote it

At MacKay, we believe great people are the foundation of our growth and success.

We are in an exciting phase of expansion, creating new opportunities for our employees to take on meaningful work, collaborate across disciplines, and build long-term careers. Whether your role is technical or part of our support services team, you play an important role in delivering high-quality work and helping our projects succeed.

We’re seeking a proactive, relationship-focused, and highly organized Project Coordinator to join our dynamic team in Chicago, IL. In this critical role, you’ll primarily support these teams, with additional duties across other areas, including coordinating activities, managing documentation, and facilitating efficient communication among team members.

The ideal candidate is detail-oriented, collaborative, and thrives in a fast-paced, multitasking environment. We would love to connect with you if you are eager to drive impact and advance your career within a collaborative, purpose-driven team.

This is a hybrid role based in our downtown Chicago office, which is conveniently located and easily accessible via public transit. The office features several gathering spaces, a workout space, a cafe, and a food truck, with lobby events geared toward mingling and networking

Key Responsibilities

• Project Delivery: Learn MacKay’s project management systems and standards. Partner with project managers to ensure all projects meet internal performance requirements for documentation, communication, and quality control.
• Project Setup and Closeout: Assist project managers in creating draft contact lists, coordinating internal quality reviews, and approvals of Project Management Plans.
• General Project Support: Assist project analysts and project managers with daily project needs as assigned, including the tracking of project progress, preparation of status reports and project write-ups, and assisting project managers with communicating updates to stakeholders.
• ERP System Data Entry and Support: Utilize Vantagepoint database to enter data, develop reports, support team invoicing and the revenue forecasting process, and provide best practices for cross-functional teams.
• Build and strengthen direct, close relationships among staff and ensure efficient communication.
• Bring a continuous improvement mindset to proactively identify opportunities to increase project management support and improve team operating procedures to increase efficiency and effective communication.
• Assist in managing necessary communications to clients, staff, and subconsultants with necessary project information.
• Assist in the preparation and tracking of project proposals, scopes, schedules, and budgets
• Maintain and update project documentation, including contracts, permits, submittals, RFIs, and change orders.
• Organize and participate in project meetings, team events, prepare agendas, and take meeting minutes.
• Support the preparation of proje

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around us.

Who We Are

MacKay is an infrastructure and environmental services firm built on more than 50 years of experience and a growing collective of expertise.

We are in an exciting phase of growth, expanding our reach, strengthening our capabilities, and bringing together talented teams across the country. That growth is creating new opportunities for our employees to take on meaningful work, collaborate across disciplines, and build long-term careers.

Every role at MacKay contributes to the success of our projects and the clients we serve. Whether your work is technical or operational, you are part of a team that delivers quality, builds relationships, and moves projects forward.

We’re looking for dedicated, talented individuals who deliver excellence, thrive in collaborative environments, and value both meaningful work and work-life balance. If this sounds like you, we’d like to hear from you.

Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as various market and business considerations.

US Pay Range
$31 — $43 USD

Full-time employees receive a well-rounded benefit package including access to our company-sponsored Medical (including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans. We also offer 100% company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage. Employees are eligible to participate in our company's 401(k) plan with up to a 4% match. Additionally, employees receive paid vacation and sick time, 11 paid holidays, and are able to participate in employee ownership options. MacKay pays for expenses associated with licensure as well as annual performance bonuses.

Employment requires passing a pre-employment background check and drug screen.

As a federal contractor, we participate in E-Verify and are proud to be an Equal Employment Opportunity Employer.

Open until filled.