Project Operations Coordinator, Renovations & Facilities

The posting, as Success Academy Charter Schools wrote it

Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential.

About the Role

We are seeking a Project Operations Coordinator, Renovations & Facilities (internally known as Technical Coordinator) to serve as the administrative and coordination backbone for our Renovations & Facilities team across 59 NYC schools and a growing Florida portfolio. This role keeps vendors scheduled, tracks project commitments, and builds accurate departmental reporting for technical and financial decisions. Designed as an early-career opportunity, it combines hands-on exposure to building operations with practical, responsible AI automation of routine coordination tasks.

Key Responsibilities

• Coordinate assigned vendors day to day, including scheduling, site access, arrival and departure logistics, and confirmation that work happened as scheduled.
• Log, route, and track service requests from intake through resolution, escalating to the responsible manager when a request stalls or when a condition may affect safety or instruction.
• Maintain project and vendor records, including contracts, insurance certificates, scopes, submittals, inspection reports, warranties, and asset information, so the department can retrieve evidence when it is needed.
• Track progress against schedules and open-item lists, chase outstanding actions, and keep trackers current rather than reconstructing them before meetings.
• Support closeout by assembling and checking turnover packages for completeness, confirming that as-built information, warranties, operations and maintenance material, and training records are present, and flagging gaps to the responsible manager for technical verification.
• Support purchasing and invoice processing, matching invoices to authorized scope and purchase orders and raising discrepancies before payment.
• Prepare meeting logistics, agendas, and follow-up notes capturing decisions, owners, and due dates, and track those commitments to closure.
• Maintain the department's dashboards and recurring reporting across work orders, projects, vendors, spending, and compliance, and produce them on a published cadence rather than on request.
• Own day-to-day data quality in the work-order, asset, and project systems, including category, priority, owner, and closure fields, and correct or escalate records that would distort reporting.
• Run routine analysis on the department's own data, including recurring fai

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ental, and vision coverage starting your first day (SA covers 82% of our core medical plan), plus a free One Medical membership and confidential mental health support via EAP/Talkspace.

• Financial Security: 403(b) retirement plan with a 3% employer match, up to $2,400/year in employer HSA contributions, employer-paid life/disability insurance, and Public Service Loan Forgiveness (PSLF) eligibility.
• Time to Recharge: Generous paid time off, paid holidays, and paid parental leave.
• Perks & Stipends: A $50/month cellphone stipend ($600/year), pre-tax commuter benefits, backup family care, and performance-based earning incentives.

This is a hybrid position based in our NYC Financial District office, requiring on-site work Tuesday through Thursday and remote work on Monday and Friday.
Exact compensation may vary based on skills and experience. This position is not bonus eligible.

Compensation Range
$65,000 — $71,000 USD

Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth.

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We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth.

Success Academy Charter Schools does not offer employment-based immigration sponsorship.